Business Opportunities

Welcome to the Procurement Department!

Our responsibility is to competitively procure goods and services during all phases of the solicitation process, including administration and negotiations. Our goal is to be open, fair and transparent, and to efficiently and effectively meet the agency’s needs at the best value.

FWHS is governed by federal, state and local governmental laws.

Become a vendor!  We are interested in doing business with vendors who provide quality workmanship, competitive prices and outstanding customer service. If you are interested, please create a profile by clicking on the purple “Vendor Profile” box at the bottom of this page.  FWHS actively reaches out to Section 3 Businesses, Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs).

SOLICITATION TYPES

Competitive Solicitations

Formal competitive solicitations are conducted for purchases exceeding $50,000 by either sealed bidding or competitive proposals.

Sealed Bids/Construction

Most construction contracts exceeding $50,000 are awarded using sealed bidding. Bids of at least $50,000 must be accompanied by a bid guarantee (Bid Bond), which shall be equivalent to five percent (5%) of the bid amount. Prior to execution of any contract the successful bidder shall also submit a performance bond and payment bond of (100%) of the contract price, if requested.

Drawings/Specifications

Generally, fees for drawings/specifications shall be stated in IFB advertisements and vary by project. All payments must be received prior to issuance of drawings/specifications, when applicable.

Small Purchases

For purchases between $10,000 to $50,000 ($2,000 if a Davis Bacon project), three quotes shall be solicited. Quotes must be in writing and received by fax, e-mail, mail, or personal delivery. If included in project specifications, a bid bond equivalent to 5% of the bid amount will be required.  All quotes have to be reasonable.

Micro-Purchases

For purchases less than $3,000 ($2,000 if a Davis Bacon project), the agency may procure supplies or services from single vendors using a rotation basis. All quotes have to be reasonable.

Advertisements

Invitations for Bids (IFBs), Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) are advertised in the classified sections of local newspapers such as the Star-Telegram or Commercial Recorder.  Solicitations are not necessarily posted in both newspapers.

Section 3 Compliance

Section 3 is a provision of the Housing and Urban Development (HUD) Act of 1968 that helps foster local economic development, neighborhood economic improvement, and individual self-sufficiency. The program requires that recipients offer employment and contracting opportunities for low- or very-low income residents in connection with projects and activities in their neighborhoods.  Contact Glen Nixon, Section 3 Coordinator/Job Developer at (817) 333-3523, gnixon@fwhs.org.

Changes May Be Made to Solicitations

Bid solicitations are for general information only and may be subject to change. Before bids/proposals are due, changes may be made to the specifications or scope of work/services. It is the bidder’s responsibility to be aware of any changes. We recommend checking the e-Procurement portal before submitting bids or proposals.

Notice: It is the bidder’s responsibility to notate receipt of all addendums on the bid document(s). Bids and/or proposals offered should be submitted on FWHS forms.

For questions, please contact procurement@fwhs.org or at 817-535-6877. Our normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.

System Award Management

Requirement

Entity Letter

Register for New e-Procurement System

The Procurement Department is pleased to announce its new Electronic Procurement System.  This online system will allow for more efficient communication and give contractors/vendors the ability to view all solicitations and download documents.

Contractors/Vendors are encouraged to register in order to be notified of current and upcoming contracting/bid opportunities.

Click here for instructions on registering for the e-Procurement System.

Vendor Profile

Accounts Payable

Solicitations

Terms & Conditions P.O.